• Assures to conduct the conference along the lines of AKKA objectives and AKKA-BRINDAVANA MOU
• Meet convention committees on a regular basis and provide directions and resources
• Work with the AKKA President to resolve any issues or conflicts before, during and after the conference
• Communicate with the AKKA Executive Committee (EC) and Board of Directors (BOD) on a regular basis with the progress of the convention activities.
• Submit final audited accounts to AKKA BOD and BRINDAVANA GB.

• Discuss with Conveners and Finance Committee on the Budgeted Resource requirements.
• Develop a plan of action for fund mobilization.
• Categorize donation levels and what each donor is entitled to.
• Send Appeal mailers thru publicity committee to prospective donors.
• Contact prospective donors by mail, telephone and personal contacts.
• Arrange for raffle of major items such as Cash, jewelry, etc. and conduct the raffle.
• Coordinate with Registration, Hospitality, Souvenir and Reception groups to make sure all donors receive the promised recognition, accommodation, etc.
• Nominate Regional coordinators who will be responsible for fund raising activities in their respective regions

• Develop a theme for the business forum
• Publish a directory of “Who’s who“ of all Kannadigas in business arena with their brief profile for the business publication
• Solicit ads for the business publication
• Arrange full-day business Forum on Friday, Sep 3, 2010
• Facilitate for business interaction between businesses in USA and India to meet the decision makers
• Mobilize funds from busines establishments in India and USA by pursuing them to participate in the business forum

• Coordinate with the Program committee in developing requirements for the stage size
• Design & Display AKKA WKC 2010 Banners through the facility
• Work with the Venue vendors to set up the stage, vendor booths and plan for the seating
• Coordinate with A/V and lighting committee to set up the stage ambience

• Develop budget for printing and shipping Souvenir
• Develop a theme for the Souvenir publication
• Design cover graphics for the Souvenir
• Solicit articles, poems, etc for the Souvenir from Kannadigas in USA and outside USA
• Coordinate with the Fund Mobilization Committee in seeking ads
• Identify Printer & shipping issues to print them on-time
• Work with the Program Committee in developing the “Program Book”
• Arrange a photo session for committees group pictures to be printed in Souvenir
• Coordinate with out of state committee

• Treat every participant, guest, artist and dignitaries attending the WKC 2010 with lot of respect, love and affection and always greet with a big smile
• Set up Information / first aid kits at the venue and provide information on closest hospital and ER facilities.
• Provide information on road/freeway constructions, provide alternative route to the venue
• In case of natural disaster, work with Registration Committee to handle communications aspects
• Provide assistance in checking into the rooms, parking information, etc.
• Provide information about sight seeing places and nearby attractions.
• If necessary, arrange transportation services from the Airports to the Hotels and venue . Must do it for high level Dignitaries
• Make accommodation and transportation arrangements for the dignitaries and guests - may have to reserve rooms or suites for the dignitaries under AKKA name.
• Work with Registration Committee to generate a list of Sponsors
• Allocate rooms (reserved under AKKA) for sponsors.
• Make a flyer (to be distributed at the time of check-in) with relevant & critical information the guests need to have to make their visit comfortable

Deepak Srinkantaiah
deepakssv@gmail.com
732-213-2624

Nagesh Kempaiah
gowdanallur@yahoo.com
732-754-1150

• Book as many vendors/exhibitors both from USA and India and handle travel arrangements for those coming from India.
• Work out booth rental prices with Conveners
• Work with Infrastructure committee to design the booth layout
• Coordinate with hospitality committee for the vendors' travel/boarding/lodging in US.
• Coordinate with food and registration committee for the vendors' passes

• Identify topics for the CME program
• Line up speakers for CME sessions
• Interface with pharmaceuticals to sponsor CME activity.
• Coordinate with Publicity committee to get the list of Kannadiga Physicians for communicating CME activities
• Publish a brochure describing CME program

• Develop web graphics
• Coordinate with the Publicity committee in posting conference related materials on akkaonline.org website on a regular basis
• Set up online registration process
• Coordinate with the Publicity committee in sending e-mal reminders to AKKA community on a regular basis regarding the progress of the conference
• Post pictures from the conference on the web

• Publicize the conference in India.
• Issue invitation letters to artists & dignitaries
• Coordinate visiting delegates from Karnataka at the venue of the Conference
• Getting Quotations, procuring various conference related items in India.
• Preparation of Customs documents & shipment to USA.
• Solicit advertisements, sponsorships and vendor booths from Government & private sectors.
• Publicizing the conference in the media.
• Contacting various movie actors, actress, music directors, playback singers, etc
• Advise on Visa documents for the AKKA invited artists.
• Coordinate travel logistics fro the AKKA invited artists.

• Develop food budget
• Select menu for Breakfast, Lunch, and Dinner for Friday, Saturday, and Sunday (Sep 3, 4 and 5 of 2010)
• Get quotes from at least 3 different resturants / catererars for the selected menu
• Select caterer and come up with the contract for supplying food
• Arranging pre-conference sample taste with the actual preparation of the menu selected
• Plan for distribution of food / drinking water / coffee / tea during the conference days
• Identify and follow of any regulatory compliance requirements with the Convention center and the state government.

• Recruit volunteers for any kind of help during food serving
• Escort attendees in an orderly fashion to the buffet area and direct to available tables
• Make sure all food items are available during serving
• Ensure that Coffee / Tea is available all the time on all the three conference days

• Coordinate with Conference Committee to establish registration fees for adult, children, late registration fee, cancellation fee, etc.
• Develop registration form including option to subscribe AKKA membership, Business Foruj, CME enrollment
• Coordinate with Website committee to set up online registration
• Mail formal invitation to the registrants
• Send e-mail reminder to all the registrants before the conference with helpful information.
• Maintain database of the registrants by mail, fax, and online.
• Coordinate with Publicity Committee in sending formal and e-mail invitation to the registrants
• Develop FAQ (Frequently Asked Questions) pertaining to registrations, cancellations, etc. to be published on the web
• Prepare Name Badges for the Registrants, Volunteers and Committee members
• Prepare registration Packages containing Name badge, Souvenir, goodies, etc.
• Develop a theme for the Registration committee members (common dress – same color saree, kurtha, etc.)
• Mail all conference materials including registration forms, program forms, etc.

• Coordinate with Stage & Décor Committee to decorate the Registration Booths
• Check in the Registrants and distribute the registration Packages
• Direct them to Hospitality area for further information.

• Send thank you e-mail to all the registrants after the conference.
• Provide Conference Committee the final tally of number of Registrants and amounts collected .

• Coordinate with the Program committee and the MC committee to identify the A/V & Lighting equipments required
• Develop budget for the A/V and Lighting equipments
• Coordinate with the A/V vendor to procure the needed equipments
• Set up A/V & Lighting equipments
• Arrange still & video photography

• Identify Charitable Fund Requirements
• Contact other NGOs in Karnataka and USA.
• Arrange a Seminar at the Conference with eminent speakers and philanthropists.
• Raise funds for a targeted cause such as Education, food distribution etc.
• Work with AKKA Charitable Foundation for fund raising efforts.
• Advertise in Souvenir to solicit donations.
• Conduct raffle/Auction, etc as a part of fund raising efforts.
• Take Youth group help as and when necessary for raffle/auction

• Schedule the number of comedy/talent/special shows in consultation with the Program committee both for main hall and parallel sessions.
• Develop criteria for selection of this special skills group. Include comedy shows, harate, magic shows, painting, gymnastics, etc. Select these teams from different Kannada Kutas based on your committee criteria for selection.
• Assist Conveners and Program committee in selecting such troupes from Karnataka and schedule their programs.
• Work with Program committee to fill up the designated slots.
• Strictly adhere to the timings agreed upon and get the troupes ready on time during the Conference for on time performance.

• Schedule the number of dances in consultation with the Program committee both for main stage and parallel stage.
• Develop criteria for selection of dances, ballets, yakshagana, etc. Select teams from different Kannada Kootas based on your committee criteria for selection.
• Assist Conveners and Program committee in selecting dance/ballet troupes from Karnataka and schedule their programs.
• Work with Program committee to fill up the designated slots.
• Strictly adhere to the timings agreed upon and get the dance/ballet teams ready on time during the Conference for on time performance.

• Develop a theme for Decoration.
• Decorate the main hall, Parallel session halls, Reception area, dining hall, etc. in consultation with the Stage and Infrastructure committee.
• Decorate the Main Stage
• Assist Convention center personnel for Advertising the Conference on their Advertisement display Boards.
• Decorate the front of the Convention hall and also the road leading to the convention center

• Schedule the number of dramas in consultation with the Program committee both for main hall and parallel sessions.
• Develop criteria for selection of drama and skit troupes. Select drama teams from different Kannada Kutas based on your committee criteria for selection.
• Assist Conveners and Program committee in selecting drama troupes from Karnataka and schedule their programs.
• Work with Program committee to fill up the designated slots.
• Strictly adhere to the timings agreed upon and get the drama and skit troupes ready on time during the Conference for on time performance

• Develop fashion show theme and segments (youth, western, Indian, etc)
• Choreograph the Fashion show
• Work with Registration committee to seek the participants for Fashion show
• Solicit sponsorships from Indian Boutiques to provide dress for the fashion show participants
• Select appropriate music for the various fashion show segments

• Liaison with Fund raising committee to appraise of the projected budget Gap
• Preparation and publishing of Financial Statements to Conference Committee and AKKA President. Management reports to include Actual, projected Fixed and projected flexible range
• Periodically prepare Cash flow statements that include future cash flows by chronological buckets. Include Flexible range statements to match with Financial statements
• Communicate with the individual Committee chairs the drill -down portions of the income statement and cash flows when it is critical.
• Provide Budget Consulting services to various Committee chairs as needed. Including review of Budget submissions of all Committees prior to presentation to Conference Committee
• Provide Risk Identification and Mitigation services to Conveners and AKKA President (see the separate committee at Baltimore)
• Develop Flexible Budgets for "major" expenditure and Income categories, Identify red flag deadline markers for implementing expansion or contraction of individual Major expense items.
• Provide the services equivalent of Internal Audit for the benefit of Conference Committee. (benefits the coordination of the work of external auditors)
• Provide expert specialist services to Registration Committee and Hospitality committee to convert their activities to proper accounting transactions. Ascertain that agreement clauses in Hotel contracts were executed and settled fairly and equitably.

• Periodically send the information about the Conference by email to all the Kannadigas in USA
• Contact all Kannada Kootas in the World to encourage them to participate in the Conference
• Provide information to the conference committees as and when requested.
• Resolve any issues between the various Conference programs related committees and Kannada Koota prospective participants.
• Provide feedback to Conveners regarding Kannada Kootas concerns or comments.
• Make sure Kannada Koota Presidents are present at the time of introduction at the Conference.

• Schedule the number of literary activities in consultation with the Program committee both for main hall and parallel sessions.
• Develop criteria for selection of Authors, Poets, seminars, etc. Select and invite eminent people both from Karnataka and USA.
• Include authors, poets, etc. from different Kannada Kutas based on your committee criteria for selection.
• Work with Conveners and Program committee in selecting eminent people in these fields from Karnataka and schedule their programs.
• Work with Program committee to fill up the designated slots.
• Strictly adhere to the timings agreed upon and get the people ready on time during the Conference for on time performance.

• Coordinate with the Program committee and A/V committee to arrange required microphones (wired & wireless)
• Coordinate with the Program Committee in developing the script for announcement for each program
• Develop MCs schedule with equal participation of MCs.
• Coordinate with the program committee in managing the time during program execution.
• Develop standard dialogues for program transitions.
• All MC scripts must be typed to avoid impromptu speeches by the MCs and well rehearsed by MCs.

• Develop a theme for the meravanige
• Contact all Kannada Kutas and assign them their dress code/theme for participation.
• Coordinate with Kannada Kuta participants at the Conference.
• Select the Meravanige Route.
• Conduct the Meravanige.
• Arrange for audio/video/ etc.

• Develop the ground rules for Miss AKKA 2010 Pageant
• Decide on the judges for Miss AKKA 2010 in consultation with the Conveners
• Propose the sponsors for this event and work with the fund raising committee to obtain the sponsors
• Communicate to all the registrants of the Conference about Miss AKKA and send out the rules of the competition well in advance
• Meet and greet the contestants during the conference and conduct Miss AKKA Pageant in an extremely professional manner

• Schedule the number of music programs in consultation with the Program committee both for main hall and parallel sessions.
• Develop criteria for selection of music groups
• Select music teams from different Kannada Kutas based on your committee criteria for selection.
• Classical music, Sugama Sangeetha, Janapada music and film music to be included in the programs.
• Work with Program committee to fill up the designated slots.
• Strictly adhere to the timings agreed upon and get the music groups ready on time during the Conference for on time performance.
• Assist Conveners and Program Committee in selecting artists from Karnataka and schedule their programs

• Develop Program registration form, rules, guidelines, and deadlines for submitting programs
• Contact AKKA Charter Member Kootas soliciting programs.
• Select well-balanced programs for the conference representing kids, adults, dance, drama, music, etc.
• Set program duration, schedule, and sequence for each program
• Create final program schedule chart to be printed in the "Program Book”
• Inform program participants about their performance day & time slot
• Get requirements of the selected programs for any special resources required such as lighting, background scene, music, etc.
• Obtain needed materials (CDs, Cassette Tapes, DVD’s, etc) from the program participants - Edit, Compile & Burn CDs
• Coordinate with MC committee for introduction, announcements, and any special resources required for the programs
• Develop Audio/video requirements for the programs
• Coordinate with Audio/Video Committee in meeting A/V (microphones, background lighting, etc.) requirements
• Select background music during procession, lunch, dinner, breaks, etc.
• Manage time during program execution
• Prepare a list of all the participants and work with Recognition & Awards committee in procuring the awards & certificates for the program participants
• Select DJ and music for dance - Compile & Burn CDs

• Develop contents and publicity materials (logos, banners, etc)
• Print publicity materials, stationeries (envelopes, letterheads, business cards, etc.)
• Coordinate with Website committee for posting contents in a timely manner and e-mail communication.

• Receive all the guests of WKC2010 with warmth and with a broad smile and make them feel at home on all the three days of the conference
• Make arrangements at the entrance of the Conference to greet all visitors.
• Provide all the attendees directions for the Conference areas by way of print outs, TV Monitor display, Audio system, signs, etc.
• Prepare a list of VIPs and see that they are received and taken to the right places at the Conference hall.
• Keep track of changes in the programs and venues and update attendees so that upto the minute details are provided.
• Assist handicapped visitors to reach their destination comfortably. Provide wheel chairs as necessary

• Co-ordinate the entire activity of Singles meet at the conference
• Come up with a plan to provide this service to the Conference attendees so that they can meet people who are interested in matrimonial information
• Keep the information confidential and provide access to only those parties interested in seeking matrimonial alliance

• Invite prominent Spiritual leaders / Philosophers from India and USA for lectures and arrange them in the conference.
• Arrange appropriate prayers at the beginning and end of Conference.
• Work with Decoration Committee to represent Spiritual & Philosophers of Karnataka in the Display.

• Come up with a detailed plan for AKKA Cricket League (ACL) Cricket tournament
• Co-ordinate with various Kannada Kootas for the schedule and matches for APL
• Conduct Semi Finals and Finals matches of APL in New Jersey on the Conference days
• Come up with a plan for other sports like recreation basket ball / indoor soccer for youth at the conference
• Plan with the conveners and Finance committee on the trophies and prizes for APL
• Plan with Conveners to invite well known sports celebrities from Karnataka for the conference
• Find sponsors for APL and assist the Fund Mobilization committee to get more sponsors and funds for the Conference

• Develop a theme for the Women’s forum
• Publish a directory “Who’s who“of all Kannadigas in business / Cultural/ NGO arena with their brief profile for publication.
• Arrange full-day or half day Women’s Forum on Friday/Saturday/Sunday in consultation with the program committee.
• Work with conveners to invite eminent Women from Karnataka for these Forums

• Come up with a detailed plan for Youth programs in the Conference for various age categories
• Decide on the various age categories in consultation with the Conveners
• Coordinate with Registration Committee to get the contact information of youth members attending the conference
• Set up e-mail list of all AKKA youth members
• Coordinate with Website & Publicity committees in publicizing the youth activities
• Arrange separate youth activities to meet the interest of the AKKA youths
• Compile things & places in New Jersey and New York suitable for youth to visit during the Conference (or even before or after the conference)
• Conduct raffle for fund raising in consultation with the Fund Mobilization committee.

Sweekruta Shankar
s.shankar@temple.edu
609-468-1342

• Come up with a detailed plan for conducting AKKA IDOL
• Schedule the number of required competitions in parallel session rooms in consultation with the Program committee.
• Follow up the Registration for AKKA IDOL competitions well in advance of the Conference.
• Schedule and conduct on site registration for various competitions.
• Develop criteria for selection of the winners.
• Appoint judges for all the competition.
• Interact with all Kannada Kootas to encourage participation for the competition
• Determine the prices /certificate to be awarded and procure the same.
• Work with Program committee to fill up the designated slots.
• Strictly adhere to the timings agreed upon and get the competitors ready on time during the Conference for on time performance.
• Arrange to have the performance of the first prize winners in each of the 5 categories on the main stage in consultation with the Program committee.

• Develop the complete program for the Art of Living (AOL) program in consultation with the Conveners
• Coordinate with the respective committees for publicity and hospiality for the AOL program
• Co-ordinate with the food committee for arrangement of special food on the day of the event
• Coordinate with the Reception committee for special reception of attendees not registered for WKC2010

• Get volunteer requirements from various committees
• Recruit volunteers for the event days
• Communicate and coordinate with volunteers during:
  • Registration process
  • Accommodation
  • Food serving
  • Transportation
  • Information on local attraction / site seeing activities

• Plan for creating as many Alumni groups as possible
• Identify a person in US who has graduated from each of the prominent colleges in Karnataka to be a co-ordinator for Alumni group of that college
• Come up with at least 10 Alumni group from colleges like SJCE, NIE, BMS, UVCE, MMC, BMC etc
• Plan for activities of these Alumni group, prior to the conference, during the conference and after the conference
• Create a Alumni directory and if possible take steps to start a local chapter of the same in USA